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Hiring Desk. Keep occasional recruitment organized.

FILEMAKER SOLUTION · STANDARD & PREMIUM · 1.0.0

Know who you are considering, what happens next and which decisions you made.

A local workspace for small business owners who recruit occasionally, from the open vacancy to the saved hiring decision.

Get Standard free ↗Explore Premium · US$99 ↗

Compare editions · Tour the workspace

Choose your edition

Standard — Free

Unlocked, with the built-in Apex Blue theme, navy text navigation and blue controls.

Get Standard ↗

Premium Polar Bloom — US$99

Unlocked, with navy, berry, violet and teal styling and navigation icons. One-time purchase.

Explore Premium ↗

Both editions share the core hiring workflow. They are separate standalone files, not a theme installer or an automatic upgrade. Migration is a separate service.

The same hiring work, two presentations

IncludedStandardPremium Polar Bloom
Vacancies, candidates and applicationsIncludedIncluded
Interviews, next actions and decisionsIncludedIncluded
Saved document snapshots and historyIncludedIncluded
Unlocked customizationIncludedIncluded
PresentationApex BluePolar Bloom with navigation icons
PriceFreeUS$99 once

See both editions

Standard · Overview

Hiring Desk Standard overview, captured in 0.1.0-alpha.2 with fictional examples. See open vacancies, applications awaiting review, upcoming interviews and overdue follow-ups.
See open vacancies, applications awaiting review, upcoming interviews and overdue follow-ups. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Overview

Hiring Desk Premium overview, captured in 0.1.0-alpha.20 with fictional examples. See open vacancies, applications awaiting review, upcoming interviews and overdue follow-ups.
See open vacancies, applications awaiting review, upcoming interviews and overdue follow-ups. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
Vacancies

Standard · Vacancies

Hiring Desk Standard vacancies, captured in 0.1.0-alpha.2 with fictional examples. Keep each hiring round’s requirements, status, applications and reports together.
Keep each hiring round’s requirements, status, applications and reports together. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Vacancies

Hiring Desk Premium vacancies, captured in 0.1.0-alpha.20 with fictional examples. Keep each hiring round’s requirements, status, applications and reports together.
Keep each hiring round’s requirements, status, applications and reports together. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
Candidates

Standard · Candidates

Hiring Desk Standard candidates, captured in 0.1.0-alpha.2 with fictional examples. Keep candidate contact details and background alongside linked applications.
Keep candidate contact details and background alongside linked applications. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Candidates

Hiring Desk Premium candidates, captured in 0.1.0-alpha.20 with fictional examples. Keep candidate contact details and background alongside linked applications.
Keep candidate contact details and background alongside linked applications. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
Applications

Standard · Applications

Hiring Desk Standard applications, captured in 0.1.0-alpha.2 with fictional examples. Track the candidate, vacancy, stage and next action for each application.
Track the candidate, vacancy, stage and next action for each application. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Applications

Hiring Desk Premium applications, captured in 0.1.0-alpha.20 with fictional examples. Track the candidate, vacancy, stage and next action for each application.
Track the candidate, vacancy, stage and next action for each application. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
Interviews

Standard · Interviews

Hiring Desk Standard interviews, captured in 0.1.0-alpha.2 with fictional examples. Record interview timing, interviewer, location and outcome.
Record interview timing, interviewer, location and outcome. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Interviews

Hiring Desk Premium interviews, captured in 0.1.0-alpha.20 with fictional examples. Record interview timing, interviewer, location and outcome.
Record interview timing, interviewer, location and outcome. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
Documents

Standard · Documents

Hiring Desk Standard documents, captured in 0.1.0-alpha.2 with fictional examples. Find saved shortlists, interview worksheets and hiring summaries, then export their retained PDFs.
Find saved shortlists, interview worksheets and hiring summaries, then export their retained PDFs. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Documents

Hiring Desk Premium documents, captured in 0.1.0-alpha.20 with fictional examples. Find saved shortlists, interview worksheets and hiring summaries, then export their retained PDFs.
Find saved shortlists, interview worksheets and hiring summaries, then export their retained PDFs. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
History

Standard · History

Hiring Desk Standard history, captured in 0.1.0-alpha.2 with fictional examples. Review dated activity and saved-report references.
Review dated activity and saved-report references. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · History

Hiring Desk Premium history, captured in 0.1.0-alpha.20 with fictional examples. Review dated activity and saved-report references.
Review dated activity and saved-report references. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗
Settings

Standard · Settings

Hiring Desk Standard settings, captured in 0.1.0-alpha.2 with fictional examples. Personalize business details and manage independent sidebar and print logos.
Personalize business details and manage independent sidebar and print logos. Captured in 0.1.0-alpha.2 with fictional examples; the download starts empty. View full size ↗

Premium · Settings

Hiring Desk Premium settings, captured in 0.1.0-alpha.20 with fictional examples. Personalize business details and manage independent sidebar and print logos.
Personalize business details and manage independent sidebar and print logos. Captured in 0.1.0-alpha.20 with fictional examples; the download starts empty. View full size ↗

The Documents screenshots show the workspace, not rendered PDF output.

From a vacancy to a recorded decision

Vacancies

Keep role details, location and requirements together.

Candidates and applications

Reuse candidate records, attach an optional PDF résumé and keep one application per candidate and vacancy pair.

Next actions

Track application stages, due dates, reviews and overdue follow-ups.

Interviews

Plan interviews and record their outcomes beside the application.

Decisions

Record Offer, Hired, Not selected or Withdrawn decisions with reasons and history. Resolve applications before closing a vacancy.

Saved documents

Save shortlist, interview worksheet and hiring summary PDF snapshots. Later record edits do not rewrite saved snapshots.

Before you download

Requires FileMaker Pro, sold separately, for one local user and one window on macOS desktop. Both source editions were checked in FileMaker Pro 26.0.3, with separate core compatibility checks in 19.6.3. Intermediate versions, Windows, FileMaker Go, WebDirect, hosting and multi-user use are not validated.

The owner accepted both source editions. The final 1.0.0 copies change release captions only and received structural and package checks; they have not had a fresh native first-open or full test suite.

Not included: candidate ranking, public applications or job boards, email/calendar synchronization, résumé parsing, contracts, payroll or onboarding.

Start with an empty workspace

  1. Unzip the download and keep the original empty file as a backup. Open a working copy in FileMaker Pro on macOS.
  2. Set your business details and the separate system and printing logos in Settings.
  3. For practice, use Help to load fictional examples in a separate copy. Keep real candidate information out of that practice file.
  4. Create a vacancy and candidate, then link them through an application. Record the stage, next action and due date.
  5. Plan interviews, record outcomes and decisions, then save the required documents. Review the saved PDF before sharing it.
  6. Close the database before making filesystem backups. Keep your backups and candidate documents in an appropriate private location.
Read the Hiring Desk setup guide ↗

Usage, support and delivery

Personal and internal-business use and customization are permitted. No resale or redistribution. Support is best effort, with no guaranteed response times or future updates. FileMaker licensing, hosting, custom development, implementation, deployment, training and migration are separate.

Standard is free and unlocked. Premium Polar Bloom is US$99 once and unlocked. Premium includes its embedded styling, not a separate standalone theme license.

Standard uses a name and email request and a private seven-day download link. Premium uses PayPal; after confirmed payment, a private download link is emailed to your PayPal email and remains valid for 30 days. No automatic marketing subscription.

Standard and Premium are separate files. There is no automatic migration between them; discuss migration before entering a large amount of data.

Need a different hiring workflow?

Discuss fields, application stages or documents for your own process. Customization and deployment are separate services.

Discuss Hiring Desk customization ↗

Version 1.0.0

Initial release of Standard and Premium Polar Bloom. Empty customer files include a Read Me; fictional examples are available through Help in a practice copy.

Release details ↗